Manual Prepared in Accordance with Section 51 of the Promotion of Access to Information Act No 2 of 2000 ('the Act') for Deutsche Schule zu Johannesburg
Company Overview:
Independent School incorporated under Section 21 of the Companies Act 61 of 1973
PART I
| (Information required under section 51(1)(a) of the Act) | |
| Name of Body: | Deutsche Schule zu Johannesburg |
| Physical Address: | 11 Sans Souci Road, Parktown, 2193 |
| Postal Address: | P.O. Box 91005, Auckland Park, 2006 |
| Head of Body: | K. Schröder (Chairman of the School Board) |
| Designated Information Officer: | M.A.G. Stenemann |
| Telephone No: | +27 11 726 3806 |
| Fax No: | +27 11 482 3188 |
| E-mail: | stenemannm@dsjmail.co.za |
PART II
(Information required under section 51(1)(b) of the Act)
A guide on how to use the Act is to be compiled by the Human Rights Commission in terms of Section 10 of the Act by no later than August 2003. Any queries should be directed to:
The South African Human Rights Commission:
PAIA Unit, The Research and Documentation Department
| Postal Address: | Private Bag 2700 Houghton 2041 |
| Telephone: | +27 11 484-8300 |
| Fax: | +27 11 484-0582 |
| Website: | www.sahrc.org.za |
| E-mail: | PAIA@sahrc.org.za |
PART III
(Copy of notice, if any, required under section 51(1)(c) of the Act)
No notice has been published as envisaged by section 52. However, the following documents are freely available at the School:
School Brochures and Pamphlets
School Yearbook
PART IV
(Information required under section 51(1)(d) of the Act)
Records are kept in accordance with such other legislation as is applicable to Deutsche Schule zu Johannesburg, which includes but is not, limited to, the following legislation:
Companies Act 61 of 1973
Income Tax Act 58 of 1962
Unemployment Insurance Act 63 of 2001
Compensation for Occupational Injuries and Diseases Act 130 of 1993
Occupational Health and Safety Act 85 of 1993
Labour Relations Act 66 of 1995
Basic Conditions of Employment Act 75 of 1997
Employment Equity Act 55 of 1998
Skills Development Levies Act 9 of 1999
South African Schools Act No 84 of 1996
Employment of Educators Act 76 of 1998
PART V
(Information required under section 51(1)(e) of the Act)
A: Records that may be requested
- Operational Information
Such information as is required for the day to day running of Deutsche Schule zu Johannesburg. For instance: phone lists; address lists; school policies; directives; contracts; employee records; students' records; minutes of staff and board meetings; requisitions; permits; licences; authorisations; approvals; applications; consents and general "house keeping" information. - Communications
Correspondence between persons within and without Deutsche Schule zu Johannesburg. - Website
Deutsche Schule zu Johannesburg's Website address is www.dsj.co.za and is accessible to anyone who has access to the Internet. The Website contains various categories of information relating to the company. - Other Sources of Information
School Library
Archive containing past examination papers and school reports
B: The Request Procedures
- Form of request
- The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
- The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required and specify a postal address or fax number in the Republic. The requester should also indicate if, in addition to a written reply, any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c) and (e)].
- The requester must identify the right that is sought to be exercised or protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
- If a request is made on behalf of another person, the requester must submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].
- Fees
- A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
- The head of the private body must by notice require the requester (other than a personal requester) to pay the prescribed request fee (if any) before further processing the request [s 54(1)].
- The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
- After the head of the private body has made a decision on the request, the requester must be notified in the required form.
- If the request is granted then a further access fee must be paid for reproduction and for search and preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].
PART VI
(Other information as may be prescribed under section 51(1)(f))
The Minister of Justice and Constitutional Development has not made any regulations in this regard
PART VII
(availability of manual under section 51(3))
This manual is available for inspection by the general public upon request, during office hours and free of charge, at the offices of Deutsche Schule zu Johannesburg. Copies may also be requested from the South African Human Rights Commission and the Government Gazette. The manual is also published on Deutsche Schule zu Johannesburg's website referred to above.
PART VIII
(prescribed forms and fee structure in respect of private bodies)
The forms and fee structure prescribed under the Act are available from the Government Gazette and at the website of the Department of Justice and Constitutional Development (www.doj.gov.za), under the "regulations" section.